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LPMA Constitution

 
Adopted:  1 December 1997
Amended: 18 July 2001
Amended: 25 July 2012
Amended: 19 July 2017
 


1) Name

The name of the Association is “The Legal Practice Management Association”, hereinafter referred to as the “Association”.


2) Aims and Objectives

The association is established:

a) To promote Practice Management within the legal profession.

b) To promote the establishment of Practice Management as a professional role utilising a wide range of management skills within the legal profession.

c) To encourage members to undertake professional training and keep up to date with developments within the area of Practice Management.

d) To arrange meetings and training sessions on relevant topics for Practice Managers.

e) To establish links with other relevant professional organisations for the benefit of the membership.


3) Membership

a) Full membership of the Association is open to those individuals who are actively involved full time in Legal Practice Management, subject to the membership criteria in force at the time of application.  All those seeking membership will complete the required application form and pay the annual subscription.

b) The Executive Committee will have the right to approve applications for membership or appoint another such committee as it sees fit to approve applications for membership.

c) The LPMA is committed to equal opportunities in all of its recruitment procedures.  This means that all applicants will receive equal consideration for membership and for election to committees regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation.

d) Honorary members may be appointed at the discretion of the Executive Committee.

e) The Executive Committee will have the power to expel members if their behaviour or actions brings the Association into disrepute or if they act in a way which may be construed as gross misconduct.  Some examples of what the Executive Committee will consider to be acts of cross misconduct are:- theft or fraud from the Association, discrimination of any kind, harassment, violence towards another person or member of the Association, breaches of confidentiality and a deliberate disregard of health, safety and security procedures or instruction.  These examples are illustrative and not exhaustive.  The Executive Committee shall have the power to suspend or terminate membership in such situations.

f) Only full members of the Association shall have the right to vote at all meetings of the Association.


4) Executive Committee

a) The Executive Committee shall be responsible for the running and operation of the Association. 

b) The Executive Committee shall be elected from amongst the full membership of the Association, the appointments to take effect from the date of the Association’s next AGM.  .   The timetable for nominations and the election shall be emailed by the Secretary of the Executive Committee to all full members.  Nominations for election to the Committee should be sent by email to the Secretary not less than 14 days before the date of the election.  Only full members of the Association shall be eligible to stand for election.  Members offering themselves for election to the Executive Committee must be nominated by two other members of the Association.  Each member of the Association shall be limited to nominating two members to stand for the Executive Committee in any one year.  If there are more nominations than positions available on the Executive Committee a vote shall be held in advance of the AGM, coordinated by the Secretary.   

c) The Executive Committee shall comprise two Co-Chairs, the Secretary, the Treasurer, a minimum of two other elected members and any such Officers of the Association that the membership shall decide from time to time.  The Executive Committee shall be formed of a minimum of 6 members and a maximum of 12 which will include any co-options. 

d) The members of the Executive Committee shall be elected for a period of three years.

e) The Executive Committee will be responsible for setting up and administering a rota by which the terms of one third of the members of the Executive Committee expire each year.  Members whose terms expire may seek to be re-elected.  There is no limit to the number of terms a member may serve on the Executive Committee. 

f) The Executive Committee shall appoint from amongst its members two Co-Chairs, the Secretary and the Treasurer.

g) The term of office for each Co-Chair is two years.  There is no limit to the number of terms that may be served as Co-Chair, but no more than two terms shall be served consecutively. 

h) The term of office for the Secretary and the Treasurer is one year.  There is no limit to the number of terms that may be served by the Secretary and the Treasurer. 

i) The Co-Chairs and Secretary shall be ex officio members of any committee of the Association.

j) The Executive Committee shall meet not less than four times a year.

k) In addition to those elected to the Executive Committee, the Executive Committee may co-opt up to three further members, such members also being full members of the Association.  The length of time of such co-options shall be decided upon by the Executive Committee but in any event shall not exceed a period of one year.  Any such co-option shall not be considered to be part of the period in (d) above. 

l) Any casual vacancy which may arise on the Executive Committee may be filled by a full member selected by the Executive Committee and that person appointed to the vacancy shall hold office until the next AGM.

m) The proceedings of the Executive Committee shall not be invalidated by any failure to elect or any defect in the election, appointment, co-option or qualification of any member.

n) All Executive Committee meetings shall be minuted and the Secretary shall keep a record of all such minutes.

o) Decisions of the Executive Committee shall be taken by means of a vote and a simple majority shall prevail.  In the event of a tie the Co-Chairs shall have a further additional casting vote each. 

p) The Executive Committee shall be quorate by the attendance of one third of the Committee, or four committee members, whichever is the greater figure.

q) The Executive Committee may appoint such special or standing committees as may be deemed necessary by the Executive Committee.

r) The Executive Committee aims to ensure that its composition is diverse and representative of LPMA Membership.


5) Meetings

a) The Annual General Meeting of the Association shall be held annually.  No more than fifteen months should elapse between Annual General Meetings.  At least 21 days notice will be given to members by the Secretary of such meeting.

b) The AGM shall be quorate when attended by 10 full members of the Association.

c) At the AGM the following business will be conducted:

i) The presentation and adoption of the Accounts
ii) The inauguration  of the new Executive Committee and any new officers of the Executive Committee
iii) Any other business

d) All full members of the Association shall be entitled to one vote each.

e) Extraordinary General Meetings may be convened by the Executive Committee at any time on 21 days notice in writing to the membership.

f) Amendments to the Constitution shall require the assent of two thirds of those present at such meeting convened for that purpose.  Any proposed amendments shall be notified to the membership 14 days in advance of the meeting.


6) Finance

a) The Treasurer shall keep proper accounts of the finances of the Association.

b) The Executive Committee shall maintain a bank account in the name of the Association.  The Committee shall authorise four signatories to the account: Co-Chairs, Treasurer and Secretary.  Any two signatories from these  officers shall be required on each cheque drawn on the Association account, or to authorise online payments

c) The accounts shall be audited at least once a year by the auditors appointed at the AGM.


7) Notices

Any Notice may be served by the  Secretary on any member by email, and any such email shall be deemed to have been received on the day of sending.


8) Dissolution

If the Executive Committee by a simple majority decides at any time on the ground of expense or otherwise it is necessary or advisable to dissolve the Association, it shall call a meeting of the full members of the Association to vote on such an issue.  The members shall be given not less than 21 days notice of such a meeting, such notice to contain details of the proposed dissolution resolution.  The decision shall be decided upon a simple majority vote at such meeting.  The quorum for such meeting shall be as detailed in clause 5(b).  The Executive Committee shall have the power to dispose of such assets that remain after the discharge of the current liabilities of the Association.  Such remaining assets to be given or transferred to such charitable institution as the Committee may decide. 

 

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