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Chambers Administrator

 
Closing Date: Thursday, 17 June 2021
Salary: Salary Dependent on Experience
Send CV To: elliott@abcllp.com
 

 

Chambers Administrator

Salary Dependent on Experience

Our client is a leading chancery set of barristers specialising in a wide variety of Commercial and Chancery Commercial work. They currently seek a Chambers Administrator who will be responsible for all aspects of Chambers’ administration, compliance, facilities management, and finances. The Chambers Administrator will report directly to the Senior Clerks, the Treasurer, and to the Board.

Job responsibilities

Financial Management:

  • SAGE

  • Preparation and distribution of monthly invoices to members for rent and recharging

    disbursements

  • Daily BACS payments to members & suppliers

  • Bank, petty cash, and credit card reconciliations

  • Production of regular income and expenditure reports for the Board

  • Daily company cashflow forecast

  • VAT returns and payments

  • Preparation of annual accounts for external accountant

  • Assist in producing annual budgets for approval by the Board

  • Payroll including PAYE and NI submissions, HMRC payments, pension administration and

    season ticket loans (payroll moving to external contractor)

  • Purchase ledger; logging and payment of invoices

  • Petty cash management

  • Liaise with Chambers’ bank, HMRC, Chambers’ Accountant and other external bodies

    General Responsibilities:

  • Management and negotiation of all contracts with external suppliers

  • Company secretary to Chambers Limited, responsible for Companies House

    updates

  • Manage members regulatory renewals; practicing certificates, Practice Insurance (Bar

    Mutual), ICO Registrations

  • Manage annual subscriptions/memberships; Property Bar Association, Chancery Bar

    Association, COMBAR etc.

  • Preparation of agendas for Board meetings, attendance at board meeting and minute

    taking for circulation

  • Assisting the Board to ensure that Chambers complies with all regulatory requirements and that Chambers is being managed properly and effectively

  • Assisting Members with the upkeep of the library and online subscriptions; negotiating on cost and purchasing key texts, eBooks and managing subscription renewal

  • On-boarding of new Barristers and staff

  • Pupillage administration

  • GDPR compliance including storage and confidential waste

  • Liaison with outsourced typists

  • Providing Reception cover when necessary

    Facilities:

  • Management of day-to-day facility issues

  • Liaison with maintenance / re-decoration contractors

  • Point of contact for Chambers’ cleaning contractors

  • Responsible for the security of both Chambers’ buildings

  • Arranging annual Health and Safety assessments and resolving any concerns raised

  • Weekly fire alarm testing

  • Responsible for arranging the logistics of barrister internal room moves

    Person Specification

    Essential

  • Experience using SAGE

  • Excellent IT skills including MS Office

    Desirable but not essential

  • Experience in legal or professional services

  • Knowledge of LEX case management system and BARSTAT BACS payment

    Skills and Competencies

  • A pro-active and self-motivated individual with strong problem-solving skills, able to work without supervision and with a readiness to acquire new skills

  • Ability to work effectively with other staff members, members of Chambers and external stakeholders

  • Calm and flexible approach to working in a busy environment with the ability to prioritise tasks

  • Excellent communication and interpersonal skills both oral and written

  • Excellent attention to detail

    ABC Chambers Solutions LLP - 0203 890 8190 The Cursitor Building 38 Chancery Lane, London, WC2A 1EN

To apply for this role please e-mail a comprehensive CV and cover letter to: recruitment@abcllp.com or contact one of the team for a confidential discussion:

Elliott Rogers- elliott@abcllp.com - 0203 890 8198 - 07402 424414

Bill Conner- bill@abcllp.com - 0203 890 8198 - 07557 670560

Ellen Doughty- ellen@abcllp.com - 0203 890 8198 - 07932597784

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